Privacy Policy
Effective Date: 2026-07-01
Last Updated: 2026-06-20
Version: 0.1 (Draft)
1. Introduction
This Privacy Policy describes how Xinghui Shengshi (Beijing) Technology Co., Ltd. ("we," "us," or "Company") collects, uses, stores, and protects personal information when you use the MeetEasy (星汇小蜜书) Platform ("Platform"), including Admin, Console, MeetApp, VisuSpace, and WeChat mini programs (WeApp, WeConsole).
By using the Platform, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller
| Field | Information |
|---|---|
| Company | Xinghui Shengshi (Beijing) Technology Co., Ltd. |
| Registered Address | 2026-07-01 |
| Privacy Contact | 2026-07-01 |
3. Information We Collect
3.1 Account Information
- Phone number, email address, or WeChat OpenID used for registration and login
- Display name and profile information you provide
- Organization/tenant affiliation
3.2 Registration & Event Data
- Information submitted through registration forms (name, company, job title, custom fields)
- Ticket codes and check-in records
- Seat assignments
3.3 Device & Usage Data
- Device type, operating system, browser type
- IP address and approximate location
- Page views, session duration, and navigation patterns
- Analytics events (PV/UV, share attribution)
3.4 AI Interaction Data
- Text messages sent to the AI assistant
- Voice input audio processed by ASR (Automatic Speech Recognition)
- AI-generated responses
3.5 Communication Data
- Notifications sent and received
- Support inquiries and feedback
3.6 Cookies & Local Storage
- Session tokens (JWT) for authentication
- Language and theme preferences
- Analytics session identifiers
4. How We Use Your Information
| Purpose | Legal Basis |
|---|---|
| Account creation and authentication | Contract performance |
| Conference registration and event services | Contract performance |
| AI assistant and voice input features | Contract performance / Consent |
| Analytics and product improvement | Legitimate interest |
| Security monitoring and fraud prevention | Legitimate interest |
| Marketing communications | Consent (opt-in required) |
| Legal compliance | Legal obligation |
5. Information Sharing
We do not sell your personal information. We may share data with:
| Category | Purpose |
|---|---|
| WeChat (Tencent) | Mini program login, share, and payment |
| LLM/ASR service providers | AI chat and voice recognition (data processed per provider agreements) |
| Cloud infrastructure providers | Hosting, storage, and computing |
| Conference organizers | Registration data for events you register for |
We require all third-party processors to maintain appropriate data protection standards.
6. Cross-Border Data Transfer
If AI or cloud services involve processing outside mainland China, we implement appropriate safeguards including contractual protections and security assessments as required by applicable law.
7. Data Retention
| Data Type | Retention Period |
|---|---|
| Account data | Duration of account + 2026-07-01 after deletion |
| Registration data | Duration of conference + 2026-07-01 |
| Analytics data | 2026-07-01 |
| AI conversation logs | 2026-07-01 |
| Log data | 2026-07-01 |
8. Your Rights
You have the right to:
- Access — Request a copy of your personal data
- Correction — Update inaccurate information
- Deletion — Request deletion of your data (subject to legal retention requirements)
- Withdraw consent — Opt out of marketing or optional data processing
- Account deletion — Delete your account through settings or by contacting us
- Portability — Receive your data in a structured format
To exercise these rights, contact: 2026-07-01. We will respond within 2026-07-01 business days.
9. Minors
The Platform is not intended for users under 14 years of age. If we discover that we have collected data from a minor without guardian consent, we will delete it promptly.
10. Security
We implement technical and organizational measures to protect your data. See our Data Security Policy for details.
11. Policy Updates
We may update this Privacy Policy from time to time. Material changes will be notified via Platform notification or email. Continued use after notification constitutes acceptance.
12. Contact Us
For privacy inquiries or complaints:
- Email: 2026-07-01
- Address: 2026-07-01
If you are unsatisfied with our response, you may contact the relevant data protection authority.